AACP is required by the Privacy Act 1988 (Cth) (Privacy Act) to comply with the Australian Privacy Principles (APP) (subject to other provisions of the Privacy Act). The APPs regulate the manner in which personal information is handled throughout its life cycle, from collection to use and disclosure, storage, accessibility and disposal. AACP is also required to comply with the Spam Act 2003 (Cth) (Spam Act) and the Do Not Call Register Act 2006 (Cth) (Do Not Call Register Act).
Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable whether the information or opinion is true or not; and whether the information or opinion is recorded in a material form or not.
Special provisions apply to the collection of personal information which is sensitive information. Sensitive information includes (for example) information about a person’s membership of a professional or trade association. AACP does not collect sensitive information (as defined by the Privacy Act) without consent.
To the extent required by the Privacy Act:
AACP will not collect personal information about you unless that information is necessary for one or more of our functions or activities, for example:
When AACP collects personal information directly from you, we will take reasonable steps at or before the time of collection to ensure that you are aware of certain key matters, such as the purpose for which we are collecting the information, the organisations (or types of organisations) to which we would normally disclose information of that kind, the fact that you are able to access the information and how to contact us.
Where AACP collects information about you from a third party, we will take reasonable steps to ensure that you have consented or have been made aware of the details as set out above.
Similarly, AACP may be required to provide your contact details to third party suppliers of services which you would reasonably expect AACP to do in order to provide its services. AACP provides the opportunity to opt-out of such third party arrangements.
AACP acknowledges that there is no obligation for an individual to provide it with personal information. However, if an individual chooses not to provide AACP with personal details, AACP may not be able to provide the individual with the services reasonably expected to be provided.
AACP collects personal information from you that is necessary for it to perform its functions. The types of personal information AACP collects, and the purposes of collecting that information, include:
Generally, we collect information directly from the relevant individual. Sometimes, we may need to collect information about an individual from third parties including other third party information sources. We will do this if the individual has consented for us to collect, use or disclose the information in this way, or where it is not reasonable or practical for us to collect this information directly from the individual.
Provision of your personal details is the most effective method for AACP to communicate with you, and to assist in the efficient delivery of services.
From time to time, AACP may survey its contacts on a range of issues. These surveys help us to identify and analyse the ongoing needs of our stakeholders and the quality of our products and services. If you do not wish to participate in these surveys, please let us know.
If AACP uses or discloses your personal information for a purpose (secondary purpose) other than the main reason for which it was originally collected (primary purpose) to the extent required by the Privacy Act, we will ensure that:
We may contact you in a variety of ways, including by post, email, SMS, social media, mobile devices or apps, telephone call or facsimile.
We will not send you any commercial electronic messages such as SMSs or emails unless this is permitted by the Spam Act. Any commercial electronic message that we send will identify AACP as the sender and will include our contact details. This message will also provide an unsubscribe facility. If you do not wish to receive commercial electronic messages from us, please let us know.
We will not call you on a number listed on the Do Not Call Register unless this is permitted under Do Not Call Register Act. If you do not wish us to call you on a particular number, please let us know.
AACP system requires that the web browser accept cookies, which are used to make logging-in possible. These cookies are not used to collect, store, track or monitor any personal information. As would reasonably be expected, AACP may collect website and mobile device (e.g. apps) statistics (which includes pages accessed and search terms used) but this information is not identifiable (i.e. AACP cannot tell who you are).
In performing our functions and activities (such as for conferences, presentations, and events as outlined above), we may need to disclose personal information to third parties where you may reasonably expect AACP to use or disclose the personal information for a specific purpose. Third parties with whom AACP may share your personal information include, where appropriate:
All personal information collected by AACP will be retained as part of a database, which will be securely monitored and maintained by AACP or an approved host, which to the best of our knowledge is based in Australia. If AACP stores personal information with a “cloud” service provider, the provider may be situated outside Australia. Subject to paragraph 1.6, the data will not be made available to a third party, unless it is legally required and verified, without the authority of the individual who provided the personal information. AACP will take all reasonable steps to protect the security of the personal information that it holds. This includes appropriate measures to protect electronic materials and materials stored and generated in hard copy. Where information held by AACP is no longer required to be held, and the retention is not required by law, then AACP will de-identify or destroy such personal information by a secure means.
AACP will make available for inspection, free of charge, all personal information, based on the information supplied by the individual that it holds in relation to an individual, provided reasonable notice is given. In the event that such a request is made, AACP will review our records to determine what personal information is held and endeavour to respond to your request as soon as possible. Please note that AACP will request that identification is provided before personal information is released. In the event that any part of the personal information that the individual inspects is determined to be incorrect and requires alteration then AACP will make such alteration in compliance with the corrected advice provided by the individual.
In some circumstances, AACP may not permit access to your personal information, or may refuse to correct your personal information, in which case we will provide you with reasons for this decision.
Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.
Electronic devices and software applications on these devices, may offer you tools to opt out of or block advertisements on the device or in specific applications. Consult the help documentation and settings specific to your devices and applications to learn more about your options. You have the right to decide whether to accept or reject cookies. You can withdraw your consent for cookies by deleting them from your device. Should you choose to remove or block cookies, some website functionality may become unavailable or unreliable.
In addition, most advertising networks offer you a way to opt out of targeted advertising. If you would like to find out more information, please visit https://www.oaic.gov.au/individuals/privacy-fact-sheets/general/privacy-fact-sheet-4-online-behavioural-advertising-know-your-options
We have also implemented page tags (sometimes known as web beacons) and other tracking technologies within certain parts of our websites and services.
Page tags and web beacons. These technologies are used for the purposes of tracking visitors as they navigate our Websites to better understand Website performance, and to measure the performance of online advertising. Recipients of emails sent by our customers through our Services are also tracked using this technology. For example, web beacons track whether an email sent through the Services was delivered and opened and whether links within the email were clicked. This information is collected for the purposes of providing email campaign performance information and measuring the performance of email messages they send and is processed according to our Privacy Notice.
Local and session storage. Our website uses local and session storage to temporarily store information to improve user experience while interacting with the website.
Board of Directors, AACP February 2019